ALSTONEFIELD PARISH COUNCIL

The Clerk to the Council: Maureen Binfield: 01335 310146

c/o The Village Hall, Alstonefield, Ashbourne, Derbyshire. DE6 2FR

Councillors: Neil Beloe (310253).  Dot Griffin (310249).  Ben Hammond (310215).  Sue Lake (310309).  

Frank Lipp (310302).  Noel Peat (310352).  Cathy Reavy (310125).

 

Minutes of the Ordinary Meeting held on 9th April 2008 at Alstonefield Parish Hall

Present:  Cllr N Beloe, Cllr B Hammond, Cllr D. Griffin, Cllr Lake (in the Chair), Cllr. F Lipp, Cllr. N. Peat, Cllr. C. Reavy and Mrs M. Binfield (Clerk).

Apologies: None

Unless otherwise stated, all resolutions minuted below, were proposed, seconded and  then agreed by all councillors present. Only where a proposal is opposed will details be given.

 

1 Public Forum

2 Apologies

3 Declaration of Interest (on Agenda items) – Cllr Hammond re agenda item 9.4

4 Minutes of the previous meeting – approved and signed

5 Clerk’s Report

5.1 On-going, unresolved correspondence – Speeding, Village Signs, Village Greens, Bus Services, Public Toilets

5.2 Fingerposts – Council assumes responsibility for these

            5.3 Electricity – interruptions to supply – Clerk to contact Central Networks

6 Financial Matters

6.1 Financial statement

Resolved: at each council meeting the Clerk/RFO will present a financial statement including the latest bank statement reconciliation and a review of transactions to show budget (Precept) versus actual       

6.2 Bank mandate up-date

Resolved: Cheque signing mandate – all serving councillors are eligible to register their signatures with the bank. This to be maintained by the Clerk/RFO. All cheques must be signed by two councillors from the signatory list and the counterfoils and corresponding invoices initialled.       

            6.3 Village Hall Hire – invoice to year-end 2007/08 – £50.00

Resolved: to ratify payment of invoice amount – £50.00

6.4 Village Hall Hire – annual fee advance payment – £120

Resolved: to authorise payment of annual hire hall fee, invoice amount – £120.00

6.5 Invoice for maintenance to strimmer – £39.60

Resolved: to ratify payment for strimmer maintenance – £39.60  

6.6 Invoice for Clerk’s stationery – £12.24

Resolved: to ratify payment of Clerk’s expenses for stationery – £12.24

6.7 SPCA membership renewal – £111.00

Proposed: to authorise payment of £111.00 for SPCA membership renewal

6.8 Playing Field Account

Agreed: to note the closure of the Playing Field account and  transfer of the remaining balance (£1,919.89)  into the Parish Council account  

6.9 Pitts-Tucker – half-yearly invoice (number 3 out of 8) £2,000.00

Resolved: to authorise payment of the 3rd instalment (of 8) of the Pitts-Tucker legal fee – £2,000.00 – upon receipt of the April Precept payment

6.10 Peak Park Parishes Forum – annual subscription - £18.00

Resolved: to authorise payment of £18.00 for annual subscription to PPPF  

 

 

CHAIRMAN: ……………………………………. DATE: ……………………………………..

 

6.11 Strimmer purchase – grant of £420.00 received from SCC 

Resolved: to authorise payment of £420.00 for strimmer purchase

6.12 Clerk’s salary – following agreement to increase Clerk’s annual hours’ worked

Resolved: to authorise the bank direct debit mandate, in respect of the Clerk’s salary, to be increased to £143.40 a month, beginning with the April payment     

6.13 Council Governance – Charles Arnold Baker - £65.00

Resolved: to ratify payment of £65.00 to purchase current edition Charles Arnold Baker

7 Playing Field Matters

7.1 Play Area Safety Inspection Check – verified checked 03/04/2008

7.2 Playing Field Control

Resolved: to publish a set of general rules of use of the space

7.2 General Booking Form and terms and conditions of use

Resolved: that the official Booking Form must be completed and signed before any use of the playing field for organised, formal activity (which may require exclusive use of any part of the field) will be approved      

7.3 Playing Field Committee Make-Up

Resolved: to formally disband the Playing Field Committee, reverting all matters to full Council, until a decision is made regarding broadening participation to the whole community

8 Lengthman Matters – contracts

Resolved: to issue contracts as presented

9 Planning Matters

            9.1 NP/SM/0208/0160 – The Hollow – replacement of windows – Approved  

            9.2 NP/SM/0308/0220 – Church Farm – agricultural/livestock building – Approved

            9.3 NP/SM/0308/00226 – Archford Moor Farm – conservatory – Approved

9.4 NP/SM/0208/0164 – The George – replacement windows/porch door – Approved  

            9.5 Planning potential assessment request

Resolved: letter to ekogen requesting more information

10 Asset Register

10.1 Land assets review  refer to next meeting

10.2 Asset Register and maintenance programme – further consultation required to establish full listing – refer to next meeting

11 Audit Review/Action List – up-date accepted, almost complete

12 Standing Orders – draft presented for study and approval at the next meeting

13 Financial Regulations – draft presented for study and approval at the next meeting

14 Consultation Day Report – Newsletter item re next Consultation Day 17th May 2008

15 Audit Commission Enquiry – still awaiting response from Audit Commission

16 Correspondence In – for information

17 Date of Next Meeting – Annual Parish Meeting and Parish Council AGM – 21st May 2008 at 7.00pm in Alstonefield Village Hall

 

 

CHAIRMAN: ……………………………………. DATE: ……………………………………..