ALSTONEFIELD PARISH COUNCIL

The Clerk to the Council: Maureen Binfield: 01335 310146

c/o The Village Hall, Alstonefield, Ashbourne, Derbyshire. DE6 2FR

Councillors: Neil Beloe (310253).  Dot Griffin (310249).  Ben Hammond (310215).  Sue Lake (310309).  

Frank Lipp (310302).  Noel Peat (310352).  Cathy Reavy (310125).

 

Minutes of the Ordinary Meeting held on 27th February 2008 at Alstonefield Parish Hall

Present:  Cllr N Beloe, Cllr B Hammond, Cllr Lake (in the Chair), Cllr. F Lipp, Cllr. N. Peat, Cllr. C. Reavy and Mrs M. Binfield (Clerk).

Apologies: None

Also Present: Mrs D. Griffin (later co-opted as Councillor) and two members of the public

Unless otherwise stated, all resolutions minuted below, were proposed, seconded and  then agreed by all councillors present. Only where a proposal is opposed will details be given.

162 Public Forum – no items presented

163 Apologies - none

164 Declaration of Interest (on Agenda items) – none

165 Minutes of the previous meeting – approved and signed

166 Confidential Minutes – represented with agreed additional black-out.

Resolved: to accept the confidential file into the public minutes as agenda item 166

167 Clerk’s Report

      102 Speeding Issues – Clerk to seek meeting with Highways

      103 Village Signs – Stanshope and Hopedale – ditto above

      135 Village Greens Enquiry – Clerk to follow-up again with SCC

142.7 Village Hall Hire – Clerk to progress multiple invoice issue

146 Insurance Cover – Clerk to establish full asset register to confirm with insurance

158 Bus Service – Clerk and Cllr Reavy to progress 

167 Fingerposts – Clerk to establish ownership. Agreed use by Watts Russell

168 Parish Council Vacancy

Resolved: to co-opt Dorothy Griffin onto the Council

169 SPCA Training Session – 2nd April 2008, 10.00 – 12.00 – Village Hall

170 Audit Review/Action List Up-date - ongoing

171 Standing Orders – all to review model e-version and comment back to Clerk by 21st March for presentation to Council at 9th April

172 Financial Regulations – ditto above 

173 Model Publication Scheme – review at a later meeting 

174 What Can Local Councils Do – ref. ‘Good Councillor’s Guide’

175 Risk Assessment – Clerk to circulate slide presentation for review at a later meeting

176 Financial Matters

176.1.Village Hall hire – 2 PFC meetings (July and Oct) @ £12.50 and 5 ‘surgeries’ (Sept x 2, Oct x 3) at £5.00

Resolved: to authorise payment of invoice – £50.00

      176.2 Lengthman

Resolved: to authorise payment of invoice – £1056.19

176.3 Five-a-Side equipment purchase

Resolved: to authorise payments to The Soccer Store £670.95 and Newitt & Co Ltd £318.31

176.4 Lode Mill River Wall repair – awaiting PDNPA grant payment

Resolved: to authorise payment of Philp Goldstraw invoice – £110.00

176.5 Independent Examiner

Resolved: to authorise payment of year-end 2006/07 invoice – £ 233.30

176.7 Financial Reconciliation Statement – to begin from new financial year

176.7 Precept – Section 137 Indexation for 2008/09 – set at £5.86 per elector

176.9 Playing Field Bank Account

Resolved: to authorise closure – move all monies into PC account

  

176.10 Internal Audit Course fees

Resolved: to authorise payment of course fees invoice – £30.00

177 Playing Field Matters

            177.1 Play Area Safety Inspection Check – verified checked 26/02/2008

177.2 Car Boot Events – contract, including flat hire fee (£70.00), ready for signing.

Dates are:- March 30, April 27, May 25, June 29, July 27, August 17, August 31 and September 29 

177.3 Playing Field Bookings – Clerk to prepare draft booking form, including terms and conditions information, for all formal, exclusive-use events and to consider potential scale of nominal hire charges – present to next meeting.

177.4 Cricket Club Events – Alstonefield St Peter’s C.C. bookings – May 18, June 8, June 10, June 18, June 22, July 6, August 10, August 31 and September 7 – agreed   

178 Planning Matters

      178.1 PDNPA Approved – NP/SM/1207/1155 – The Bothy

178.2 PDNPA Approved – NP/SM/1207/1156 – The Homestead

178.3 PDNPA Approved – NP/SM/1207/1192 – store extension, Wesleyan House

178.4 Planning Register

Resolved: to dispose of all hard copy planning applications on receipt of  PDNPA decision

179 Lengthman

179.1 Contract

Resolved: Clerk and Cllr Lipp to create draft contract

179.2 Greens Cutting Policy – long-term plan to finance all greens cutting through precept, current budget will only allow for this on Nos. 4, 8 and 10. Agreed to cut back on verge strimming to allow improved habitat for wildlife – continually review. 

180 Consultation Day – reserved for extra meeting – 5th April 2008 

181 Village Hall Committee Matters

181.1 Village Hall Hire

Resolved: to accept VHC offer of £120 for hall hire for financial year 2008/09

181.2 Keys – Clerk to request key access to both Clerk and Chairman.

181.3 Custodian Trusteeship

Resolved: to request VHC solicitor statement advising that no access to the VH deeds be granted without the express permission of the PC

181.4 Old School Garden – maintenance is now under VHC

181.5 Playing Field Committee representation – SPCA stipulates only PC members of PC sub-committees can constitute a quorum or vote. Current PFC status to remain unchanged, awaiting village Consultation resolution 

182 Asset Register – inspection and maintenance programme – Cllr Hammond to progress with land ownership investigation at maximum cost of £24.00. Clerk and Cllr Lipp to compile draft non-fixed asset inspection/maintenance checklist.

183 Secure Storage – continue using VHC facility

184 Audit Commission Enquiry – on-going

185 Hopedale Flooding – Clerk and Cllr Beloe to progress

186 Correspondence In

187 Date of Next Meeting – 9th April 2008 at 7.00pm in Alstonefield Village Hall

 

 

 

Please Note: Minute No. 166 – the notes of meetings which were previously held as a confidential file and have now been accepted into the public minutes are too lengthy to post on the noticeboards but they are available to be viewed by contacting the Clerk to arrange a mutually convenient time.