ALSTONEFIELD PARISH COUNCIL

The Clerk to the Council: Maureen Binfield: 01335 310146

c/o The Village Hall, Alstonefield, Ashbourne, Derbyshire. DE6 2FR

Councillors: Neil Beloe (310253).  Sue Fowler (310243).  Ben Hammond (310215).  Sue Lake (310309).  

Frank Lipp (310302).  Noel Peat (310352).  Cathy Reavy (310125).

 

Minutes of the Ordinary Meeting held on 1st November at Alstonefield Parish Hall

Present:  Cllr N Beloe, Cllr. S. Fowler, Cllr B Hammond, Cllr Lake (in the Chair), Cllr. F Lipp, Cllr. N. Peat and Mrs M. Binfield (Clerk).

Apologies: Cllr C. Reavy

Unless otherwise stated, all resolutions minuted below, were proposed, seconded and  then agreed by all councillors present. Only where a proposal is opposed will details be given.

 

88  Public Forum – see minute 93

89  Apologies – see above

90  Declaration of Interest – none

91  Minutes of the Previous Meetings

91.1  Minutes of the Meeting of 13.09.07 – agreed as a true record and signed

91.2  Minutes of the Emergency Meeting of 26.10.07 – agreed as a true record and signed into the minutes of the meeting of 01.11.07.

Resolved: to approve the appointment of Alan Toplis as Independent Examiner

Resolved: to approve and sign the Income and Expenditure Analysis Year-End 31st March 2007, this to supersede the previous year-end account document signed into the Minutes of 13.09.07.

Resolved: to approve and sign the Audit Return Card

Resolved: to approve and sign the Reconciliation Statement

Resolved: to approve and sign the Variation Statement

92  Matters Arising

                92.1-67  Old School Garden – reserve to next meeting

                92.3-71  Open Records Day – chairman to liaise with County Archivist – report to next meeting

                92.5-75  Lengthman’s Equipment – Cllr. Lipp to progress – report next meeting

                92.6-78  Homestead Garden – reserve to next meeting

93  Moorlands Connect – chairman to liaise with Linden Vernon (SMDC) to organise consultation session

94  Financial Matters

                94.1  Payment of Invoices –

Resolved: to approve payment to Lengthman – invoice 01.09.07 to 12.09.07 – £48.75

Resolved: to approve payment to Pitts Tucker – instalment no. 2 for 2007 – £2,000.00

Resolved: to approve payment to Rospa – Invoice No. 77110919 – £70.50. Clerk to write to

Rospa requesting exemption from interest payment of £9.27

Resolved: all PFC expenditure and payments to be approved by Parish Council from now on

94.2  Clerk’s Invoice – see Minute no. 95.3

94.3  VAT/Pitts-Tucker – Resolved: to approve payment of balance of reclaimed VAT – £2,450.00 

                94.4  Bank Account Signatory Validation – PC operational, PFC still ongoing, report to next meeting

94.5  Precept 2008/09 – Resolved: to appoint Cllr Peat formally as Internal Auditor. Prepare Precept Proposal for next meeting.

94.6  Audit Report: itemise Audit Action List for next meeting

95  Administrative Matters

                95.1  Resolved: to adopt protocol for receipt of Council communications

95.2  Resolved: to adopt new numbering system for Minutes recording. Resolved: to reconfigure April to September 2007 meetings numbering and sign these, as an addition, into the Minutes as at 01.11.07. Resolved: to post draft minutes, clearly marked, within seven working days of meeting.

95.3  Resolved: Clerk to liaise with Independent Examiner/SPCA to ensure compliance with HM R&C legislation and NALC pay levels re Clerk’s employment. Report to next meeting.

95.5  Resolved: Clerk to liaise with Independent Examiner/SPCA to ensure insurance and employment law compliance re Lengthmen employment. Report to next meeting.

95.5  Resolved: Council to meet on Wednesdays from 2008 onwards. Clerk to book with VHC.    

96  Playing Field Report

96.1  Playing Field Development – Council Sponsor – reserve to next meeting. Chairman to liaise with CVS, PDNPA and VHC re. January consultation exercise – report to next meeting

Resolved: Cllr Hammond to prepare contract for Car Boot Events – report to next meeting.

Resolved; Eight Car Boot Events for 2008 provisionally approved, subject to contract agreement

                96.2  Play Area Safety Checklist – verified last checked 24.10.07            

97  Correspondence

                97.1 Correspondence for Action

SLCC enrolment cost – Clerk to investigate.  Itemise for next meeting.

SPCA schedule of training course – Clerk to investigate costs. Itemise for next meeting    

97.2  Correspondence for Information – listing – items available for reference

98  Village Greens Enquiry – confirmation of final ruling of Countryside and Rights of Way Panel. Resolved: Council will pursue no further action. 

99  Information Commissioner’s Enquiry – Resolved: Cllr Peat to extract identified decisions from confidential notes and circulate for a decision at next meeting. Chairman to write to Sir David Knox and ICO

100 Green Well Repair – completed – Cllr Lipp to finalise grant process to claim £300.00 cost from PDNPA

101 Damage To River Wall at Lode Mill – estimated £110.00 – Cllr Lipp to liaise with PDNPA for funding

102 Speeding Issues – Speed Watch programme deemed too costly also, it absolves Police of responsibility. Clerk to contact SCC Traffic Engineer re. extending 30mph zoning and dragon’s teeth marking

103 Stanshope Village Signs – Clerk to contact Highways

104 Hopedale Pond Bench – approved Cllr Beloe could install new bench

105 Planning Matters – none

106 Date, Time and Venue Next Meeting – 6th December 2007 at 7.00pm in Alstonefield Village Hall

 

 

Chairman:­­­­­­­­­­­­­­­­_________________________________Date:_______________________________________